Accounting and Payroll Software – Ten Reasons Current Software Technology is Crucial to a Business

As a business owner, it’s easy to make accounting and payroll software a low priority. After all, you are busy making sure sales are up, costs are down, profits are high, and everyone is staying productive. Unfortunately, it’s so easy to fall behind if you don’t stay abreast of technology, and when that happens you can quickly lose the benefits that the software was supposed to provide in the first place. Here are ten reasons why keeping your accounting and payroll software technology current is crucial to the successful operation of your business.

1. Hardware Compatibility: The old dot matrix printer still works fine, humming away in the corner, printing your invoices dot by dot. Hey, you can’t hear each other speak over the noise, but you’ve become accustomed to it. So, why move? This is an all-too-common scenario, whether it’s a printer, computer, or a long list of other hardware devices. For a business, hardware is an important component which allows you to print invoices, save valuable files, communicate with customers, and much more. The older your software system gets, the less likely you will be able to keep on performing those functions in a timely manner, and eventually you won’t be able to at all. The software you are using plays a huge role in the hardware you are able to operate. Compatibility with new hardware is why it’s important to keep your software up to date.

2. Safety and Security: The good news is that we are now able to communicate much more quickly within a business, and also with outside contacts such as vendors and customers. E-mail, instant messaging, and a host of other modern technologies make communication much faster! But the downside is that there are also many more security threats. Keeping your software technology current helps keep your data safe from hackers!

3. Time Savings: If you’ve been doing things the same way for many years, it’s easy to believe that your way is the fastest way available. After all, learning a new system does take time. But in the long run, things like running reports, processing invoices and keeping track of data are generally done more quickly with newer technology.

4. Company Image: How do your customers feel when they receive and view your invoice? Is it printed on nice paper with your logo and a custom message? Or is it printed on thin paper with tear marks on the sides, barely legible because of printing issues? Do not discount the fact that what your customers receive from you impacts their image of you. Having newer technology allows you to print documents and perform other functions that look much more professional than they did years ago.

5. Customer Satisfaction: What happens when your customer asks to view all of their sales from you for the past three years? Are you able to help them, or is your historical data limited? This is one example where your technology affects your customer satisfaction. By moving to newer technology, you can improve your customer service and meet the needs of your customer more quickly and easily.

6. The Green Factor: Older programs often require the printing of documents such as reports, financial statements, invoices, orders and other documents. Newer technology offers the ability to keep track of and send such communications electronically, saving many trees per year!

7. Crucial Updates: If the software technology you are using is extremely old, chances are your program is no longer being updated or enhanced by the company who developed it. You may think your program doesn’t require any more updates because it’s been around for so many years. The truth is that updates and enhancements help keep your software compatible with everything else on your computer. By not receiving updates, you will experience more and more problems as other technology moves forward. Moving to newer technology can assure you get the updates to keep your company safe and secure.

8. Support and Help: Many older programs are no longer supported, meaning there is no help available in case of questions or problems you may have with the software. While you may know the software well, there are always questions that arise with the advancement of other technology you are using. Maybe you installed a new printer or need help getting a time clock working with your software. Or perhaps a new employee started who is unfamiliar with the program and has questions. In cases like these, having support available is crucial to the function of your business.

9. Compliance: These days even the government is starting to require companies to have a certain level of technology. Certain government forms must now be submitted online, and no doubt that trend will continue. Older programs often cannot handle the newer tools necessary to stay compliant, and moving to new technology will be needed to meet those requirements.

10. The Band-Aid Factor: If you have ever had an extremely old car, you are all too familiar with the process of fixing one thing after another until you are worn down, and your pocketbook is empty. Trying to get anything old to keep working can become tiresome and can also become extremely expensive. Because you are keeping so busy trying to make the system work, you may not even be aware of how much time and money you are spending to hold everything together. Moving to newer software technology can seem challenging at first, but it is typically the best option for your business in the long-term.

The Advancement in Antispyware Software Technology to Protect Your Internet Activity

There is no doubt that technology affects most people who live anywhere other than third-world countries. It is difficult to go through a day without the need to put some type of technology to work. The most common and powerful piece of technology for most people is the personal computer that they use at home and at work. Because people and businesses are now so dependent on their computers, it is essential that they make sure to have effective antispyware software installed and running on their systems.

Like just every type of advancement made throughout time, there are associated positives and negatives. When it comes to the technological advancements that surround us today and which are so much a part of our lives, there is no difference.

In many ways, technology is a two edged sword, bringing about conveniences and expanding capabilities in ways many people had never dreamed of, yet at the same time bringing with it some alarming and numerous internet threats to every person who uses a computer to access the internet.

One thing that is quite effective at combating those insidious internet threat security trends that are so prevalent today is to use a robust and reliable antispyware software application. Of course, it is not enough just to install this kind of internet security software on your computer; it is also imperative that it is always updated and constantly scanning your system.

Any internet threat that is instigated by cyber criminals of the world is constantly changing in an effort to stay one step ahead of even the best antivirus and antispyware programs on the market. Because of this, it is imperative that you update your antispyware and other computer internet security software frequently.

These days, many of the top-of-the-line internet security suite software packages are designed to automatically check for updates and download them without any intervention from the computer user. This can all happen seamlessly in the background so that other work and important tasks are not interrupted, yet the internet safety software is always functioning at the best possible level.

The only requirement for these automated software updates to happen is for the computer to be running with the application running in the background or on a system level, and making sure that the computer is connected to the internet.

Most antispyware software packages will check for updates at least once a day. If an update is found, then the patch will be downloaded and the program will restart to make the new changes effective. Yet there is a program that offers the highest level of updates available today. The Kaspersky internet security program will update itself on an hourly basis, making it the program that is best able to respond to new threats more quickly, over any other safety application.

Are PRM Software Technologies a Good Investment?

There are several naysayers that claim PRM is not a good investment and that many companies are turning to free as well as hosted solutions instead. They claim that it is only the initial allure of automation that makes it so attractive at first. The various common processes that are involved in managing one’s bulk of channel partners are truly great that it created a burst in the field several years ago. However, they claim that the field is not folding over and nearing its final bow.

The rate of growth that the Partner Relationship Management tools industry have gone through is truly fast. It shot up to the roof before in the year 2000. However, it seemed back then that there were not enough customers who wanted to purchase such a service.

There have already been a number of casualties for this phenomenon. Hosted channel management firms that simply specialize in certain industries for channel relations have been dying out in the past years. There were simpler or more traditional solutions to the solution which these companies offered. Once could simply use Fed Ex tubes or integrate a complex system for this task. More often than not, companies preferred the simpler solution.

Here is the main issue of the whole debacle: At first, these tools were marketed and bought for the purpose of creating a streamlined system for various channel related practices and activities. Training, fostering teamwork, communications, product introduction synchronization, and organization of resellers were the initial promise that PRM software had been touting around. But the thing that most companies are seeing right now is that it does not create this effect. Or if it does, it does so at a meager level. It is not significant enough to be called a progressive development as effected by investment on this product system which costs a lot of money in terms of integration as well as maintenance.

However, even though partner relationship management did not deliver on this initial goal, it still created an affect. Instead of synchronization and over all organization of communications, it turned out or was primarily used as a platform which founded management and publication of pricing in the network. It also specifically was useful for the control of the pricing. This was because all the data it created was streamed directly towards both the parent company as well as others involved in the joint venture. And it was able to create analytics since the data was detailed and was constantly updated in the very platform that automatically calculates these figures at hand. This became its best edge.

So for those who are thinking of investing on PRM software, this must be what should be kept in mind. This strength of Partner Relationship Management software should be weighed against its cost. For a lot of companies, this is an indispensable need. Control of pricing is a key element to productivity especially for companies with a vast channel cloud system. It will enable such companies to arrive on well-deliberated choices when it comes to allocation of supplies for channel sales.